Website Privacy Policy
Last updated: 4 December 2025
Scarborough Sixth Form College (“we”, “our”, “the College”) is committed to protecting the privacy and security of visitors to our website. This Website Privacy Policy explains how we collect, use, store, and protect personal information when you access or interact with our website: https://s6f.ac.uk
1. Information We Collect
We may collect the following categories of personal information when you use our website:
1.1 Information you provide directly
- Contact details submitted through enquiry forms (e.g., name, email address, phone number).
- Information submitted when applying for courses.
- Information provided when signing up to newsletters or events.
1.2 Information collected automatically
When you visit our website, we may automatically collect:
- IP address
- Browser type and device information
- Pages visited and length of visit
- Cookies and similar tracking technologies (see Section 8)
1.3 Information from third parties
We may receive information from:
- Analytics providers such as Google Analytics
- Social media platforms (if you interact with our pages or share content)
2. How We Use Your Information
We use personal data only when lawful and necessary, including to:
- Respond to enquiries and provide requested information
- Process applications or course registrations
- Send updates, newsletters, or event information (with consent)
- Improve website functionality and monitor usage
- Ensure the security and integrity of our website
- Comply with legal or regulatory obligations
3. Legal Basis for Processing
We process personal data under the following legal bases:
- Consent – when you voluntarily provide information or subscribe to communications
- Contractual necessity – to process applications or deliver services requested
- Legitimate interests – to maintain and improve website performance and security
- Legal obligation – to fulfil duties such as safeguarding and regulatory reporting
4. How We Store and Protect Your Data
We take appropriate technical and organisational measures to safeguard your data, including:
- Secure servers and encrypted connections (HTTPS)
- Access controls and staff training
- Data minimisation and retention schedules
Your personal data is stored within the UK or in locations compliant with UK GDPR standards.
5. Data Sharing
We do not sell your personal information.
We may share data with:
- Service providers who support website hosting, analytics, or communications
- Regulatory bodies (where legally required)
- Partner organisations involved in admissions or educational services (if applicable)
All third-party processors are required to comply with data protection legislation.
6. Retention of Data
We only retain personal information for as long as necessary for the purposes collected, including:
- Application information: retained according to the College’s retention schedule
- Analytics data: retained according to third-party provider policies
7. Your Rights
You have the right to:
- Access your personal data
- Request correction of inaccurate information
- Request deletion of your data (in certain circumstances)
- Object to or restrict processing
- Withdraw consent at any time (where processing is based on consent)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise these rights, contact our Data Protection Officer.
8. Cookies
Our website uses cookies to enhance user experience and collect analytics data.
Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognise your browser and capture and remember certain information. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
The website requests your consent before using cookies. If you turn cookies off it will turn off some of the features of the site.
If you’d like to learn more about cookies in general and how to manage them, visit www.aboutcookies.org (opens in a new window – please note that we can’t be responsible for the content of external websites)
9. External Links
Our website may contain links to external sites. We are not responsible for the privacy practices of third-party websites and encourage users to review their policies before sharing personal information.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page indicates when revisions were made. Significant changes will be communicated on our website.
11. Contact Us
If you have any questions or concerns about this policy or how your data is handled, please contact:
Data Protection Officer – Scarborough Sixth Form College